The
yuletide_admin signups post is up, and there's a link to a tutorial on the process. (Everything's happening on the AO3 this year, so you need an account to participate in yuletide. If you don't have one write to the yuletide admins at yuletide@yuletidetreasure.org and let them know and they'll send you what you need to get one.)
The way yuletide requests work is this: you make your fandom and character requests and that's what your writer gets matched on and has to write - a complete work no less than 1,000 words long in one of your fandoms that includes the character(s) you requested for that fandom. After that everything is optional, and then we start getting into conventions, stuff that's common or suggested practice but not rigidly defined or enforced.
Your optional details, for example, are optional. They're usually the first thing that your writer is going to read after their matching fandom and characters. Conventionally, your optional details are basically a quick rundown of what your yuletide writer might write.
There's a large body of meta about yuletide and yuletide requests out there. There's a lot of stuff written about yuletide, period. The first year I did yuletide I
researched. I read the
FAQ, I looked over the two livejournal communities (
yuletide_admin and
yuletide), and I read meta, and I read a few people's letters, and I figured out how this yuletide thing worked. (That is how I roll.)
So, I have meta recs for figuring out how to write your requests - your optional details and your likewise optional yuletide letter:
Random Blithering and a Poll on Prompts and
[Meta]: The Yuletide Prompt Poll Results by
thefourthvineThoughts on Yuletide prompts & requests by
liviapennThose are all really awesome resources for figuring out what this request business is about and what prompts and the yuletide letter are and do. There's some really good discussion in the comments and I love the poll answers for just how clearly they demonstrate that different people have very different approaches to yuletide.
My first year I read
all the meta, I'm pretty sure, and I read a few other people's letters, and then I
followed the instructions. And after I wrote and posted my letter I read
more people's letters from
the dear yuletide writer letter collection post and I began to feel progressively more, um,
special, because none of the letters I read looked much like mine. Mine was long and picture-heavy. There were useful biographical links.
Signups and the yuletide letter are actually my favorite part of yuletide, because I get to be ridiculously organised and excited about small fandoms. ("Some day," she said, "my yuletide letter will be perfect." There was a terrible glint in her eyes.)
I'm pretty ridiculous about sign-ups and the letter, and it's this whole absurd process for me, that, really, I wouldn't necessarily recommend for other people. I figure that sign-ups and the letter are a pretty individual thing.
Reading all of that meta I developed a kind of theory or philosophy of yuletide (...yeah.) and a kind of system for approaching it that has a lot to do with what kind of fanperson and person I am, which I will share, in case it's useful to anyone.
One of the suggestions that people make with fandom selection is that you set it up so that your writer has an out, so that they can run away from whatever fandom they got matched to you on and write a different fandom for you. You can do this by nominating your fandoms in pairs with similar source material or including two fandoms that are easy for your writer to bring themselves up to speed on. I try to do the latter, but it's not necessarily something that I succeed at, because I don't know what source material is accessible to my writer - I don't know what's available where they live or what they can find online - and I also might get really distracted by some shiny fandom that I really want to request, and that's fine; yuletide is about shiny fandoms.
Remember that your character requests are something that your writer has to fulfill; all of the characters you request need to be in the fic that they write for you. Keep this in mind when you're filling out your optional details and yuletide letter.
The optional details boxes of your signup form are where your prompts go. Something to remember is the diversity of fandom: your usual might be angsty character-driven slash and you might get an author who writes fluffy adventure-driven gen. Giving your author different directions to go in is a good idea. What I try to do, because I like prompts, is give my writer six different basic story ideas. I think about what type of story I'd like to read, and what kind of directions someone might go with that fandom. "What would futurefic look like?", "What about back-story?", "Is there something going on in the story that's interesting, a B-plot or some little detail?", and "What would happen if someone wrote a particular genre or trope?" are questions I might use to come up with prompts.
The optional details is also where I toss in that I'm good with whatever, any rating or relationship genre, because I am. I've seen it recommended that if you have triggers you mention them there.
Your optional details are optional. Technically it's something that they don't even have to read, but yuletide is all about it being a gift and writing a fic for someone specifically - that one person who's going to read your fic, because you wrote it for them.
The yuletide letter is also optional. I include the information from my signup in my letter, so that its accessible to people who aren't my assigned writer and so that my writer has everything in one place. I write about why I love my fandoms, so that my writer has some kind of raw data to work with and can see where I'm coming from and kind of pick and choose elements that make them happy. I formatted that as a pretty straight-up fandom recruitment thing last year because it made sense to me; I got to talk about why I thought the source materials were awesome and maybe lure in people who were just kind of casually reading my letter. How I'll end up writing it this year is going to depend on what I request. I like having pictures, because I do write at length and I think that pictures help to break up that text and can help with structuring things, but that's a format that works better with some fandoms than others. I try to write about my fandoms at an equal length and enthusiasm level, because I don't want my writer to feel like what they matched me on was my second or third or last choice; they're all things I'm going to be really excited to get. So I pretty much try to just be really enthusiastic at them.
There's also a section in people's letters where they write more generally, about what they like or don't like in stories in general - their story kinks, pretty much, and their back-button things, including that list that goes something like "so, this might be your kink, and your kink is okay, but it is not my kink". People write about themselves. They might include a link to an "about me" post or their reccing website or whatever, anything they think it might be useful for their writer to know.
Your yuletide letter is also an address to your writer, so it's a "hello" and "have fun" and whatever else. Be friendly!
There's a lot of variation among yuletide letters; people approach them differently and do different things. My yuletide letters are
here if you want to look. I'm pretty serious about the
one day my letter will be perfect thing, just in that there's stuff I've done that I'd do differently and
will do differently this time.
I try to give my writer as much information as I can without tying them to anything. Writers are different. There are people who would honestly like a detailed fic outline and others that want no additional information, so I try to make something that will make them both happy, or not unhappy, anyway.
So a lot of what I've written here is a reiteration of what's in those three meta links. They're good. I like them. You should check them out.
Signups are
open now. They close
Monday, November 21, 2011 at 01:00:00 GMT. (I should get on that.)